How to Upload and Organize Event Photos

How a booking's photos are organised

One booking holds one event, and folders inside it hold its functions. Folder names are not typed into Smart Photo Selection: they come from the folders on your computer, because every file keeps the folder it sits in when you pick a folder to upload. Files you pick individually arrive without one and collect under Without Folder, so nothing disappears. Every folder then shows its own count in the gallery, and the same folders are what the album steps, Face Scan and client selection read later — structure set here is structure everywhere.

Step by step: upload the shoot

1. 1

   Open the upload dialog

   From the booking, use Upload on the Booking Images card (it opens Upload Booking Images). From the gallery, click Upload in the toolbar to open Upload Images. Both are hidden once the booking is submitted.

2. 2

   Choose folders or loose images

   Click the Folder tile to select a whole directory from your computer — every file inside keeps that folder name. Click the Images tile for individual files; those land in Without Folder. Uploading a wedding as haldi, mehendi, ceremony and reception folders gives the gallery four tabs with counts immediately.

3. 3

   Check the queue

   The dialog shows Ready to upload, the number of images and the total size. Use Cancel to clear the queue, or Upload N Images to start. The button reads Uploading... while it runs.

4. 4

   Watch progress and recover failures

   A progress panel follows the upload: Uploading... while files go, then Upload complete, or Upload finished with errors. Failed files are listed under Failed Images (N) with the reason. Click Resume to continue pending files after an interruption, Restart N Failed to retry the failures, and Clear Completed to tidy the list. The footer reads N uploaded, M failed.

5. 5

   Confirm the folder tabs

   When the upload finishes, the gallery shows All (N), Without Folder (N) and one tab per folder with its count, for example ceremony (840). Click a tab to check that each function holds the frames you expect.

Organising a 3,000-photo wedding

• Create the folders on your computer before you open Smart Photo Selection; the folder picker simply carries them across.
• Keep one folder per function, and put portraits in their own folder if the couple asked for a portrait set.
• Upload one function at a time when the shoot is large, so each batch can be checked against its tab count.
• Leave nothing loose: anything in Without Folder should be moved into a folder on your machine and re-uploaded.
• Fix the structure before culling — the folder tabs are how you review folder by folder and how the album's photo picker groups the shoot.